Privacy Policy

We attach great importance to the integrity of your personal data, and therefore strive to process it in the most secure and transparent way possible. The purpose of this privacy policy is to describe how we treat your personal data in the context of your use of the Minidoc site, and to inform you of the rights you hold as a result.

Subscription and use of services

By subscribing to our services, by filling in a contact form on our website ( or on other sites belonging to us (SARL Minidoc), or more generally by using our services, you acknowledge that we have access to the information provided when creating your accounts, as well as certain information on payments made directly with your card on our platform or registered on our site. In addition, Minidoc may collect, process, store and/or use any personal data so provided in accordance with the policy set out below.

We may process the personal data we collect for the purposes described in the Privacy Policy below and thus act as a data controller for these limited purposes. However, your company is considered to be the data controller within the meaning of the General Data Protection Regulation (hereinafter referred to as the "GDPR" for General Data Protection Regulation), and we only act as data controller in relation to the processing of your information for the purpose of providing the services for which you have subscribed.

In this capacity and in the context of the services, your company is responsible for, among other things:

making all necessary declarations to the competent data protection authority complying with its obligations as data controller under all applicable laws and regulations, informing you of their data processing practices and, if necessary, obtaining your explicit consent when collecting your personal data, ensuring that they have the authority to use the personal data collected in accordance with the defined purposes and refraining from any unauthorized use.

Your company is also responsible for providing you with information on how it processes your personal data for its own purposes, including the administration and management of expenses and reimbursements. This information may be included in your company's Human Resources privacy policy or any other policy provided to you before you use the website. Any claims against your company should be made in accordance with the procedure described in your company's policy.

Identity and contact details

Personal data is collected on our site by the company SARL Minidoc, registered with the Nantes Trade and Companies Register under SIRET number 825 035 280, whose head office is located at 1 rue du Guesclin, Nantes France.

If you do not agree with the way we handle your personal data, you can lodge a complaint with the supervisory authority in your geographical area (for France, the CNIL).

Data collected on the site

Personal data is collected when you register as a user and use our services. This may include information about who you are and how to contact you, navigational and other technical data collected automatically as a result of your activity on the website.

Purposes of processing and legal basis

The main purpose of collecting your personal data is to provide you with an optimal, efficient and personalized experience when you use our services. To this end, you acknowledge that we may use your personal data, based on our legitimate interest in providing high quality services and developing our customer relationships in order to: personalize, evaluate and improve our services, content and materials, analyze the volume and history of your use of our services, suggest advice tailored to your use, inform you about our services, any updates and new services that may be of interest to you.

Newsletter and marketing emails

You can unsubscribe from any newsletter and any marketing email that we may send you at any time by following the unsubscribe link included in each newsletter and marketing email sent to you by Minidoc.

Email Trackings

Without doing this systematically, we can analyze and track click rates and the number of emails you open to evaluate the effectiveness of your website.


With your consent, Minidoc can publish on its site a list of Customers & Testimonials with information about your company, your name and your position, as well as publish on its Vimeo channel some of its achievements. Minidoc will not publish such testimonials and videos without your explicit consent.

Third Party Disclosures

Certain personal data about you collected on our website may be transferred to Minidoc's partner companies or third party suppliers so that we can obtain assistance and support in providing our services. Minidoc ensures that it has clear data protection requirements in place for all its third party suppliers.

Minidoc does not sell or rent your personal data to third parties for marketing purposes.

Minidoc does not otherwise disclose your personal data to third parties unless : (1) you (or the account holder acting on your behalf) request or authorize disclosure; (2) disclosure is necessary to process transactions or provide services you have requested; (3) Minidoc is required to do so by a government or regulatory authority, in the case of a court order, subpoena or similar governmental or judicial request, or to establish or defend a legal claim; or (4) disclosure is necessary to comply with Minidoc's legal and/or regulatory obligations.

Minidoc will inform you immediately, to the extent that we are legally authorized to do so, in the event of any request from an administrative or judicial authority regarding your personal data.

Your data protection rights 

You can change your personal identification data (title, first name, last name, email, phone number, password) at any time by logging in to the "My Profile" section of your account.

In accordance with Law No. 78-17 of January 6, 1978 relating to computers, files and freedoms and, from May 25, 2018, the GDPR, you have a right to access, rectify, request portability, delete and / or oppose the processing of your personal data, under the conditions provided by the GDPR.

You may request to exercise your rights by sending us an email to We will acknowledge receipt of your request within a few days, but we may need 30 days to inform you of our decision whether or not to process it (unless special circumstances justifying a longer processing time apply, in which case you will be informed). We may require that your application be accompanied by a photocopy of proof of identity.

In addition, in the event that a third party whose personal data you have included in the data you enter into our services requests to exercise their data protection rights, we will honour this request after appropriate verification and inform you of any consequences on the data you have.


In general, Minidoc uses cookies to improve and personalize its website and/or measure its audience. Cookies are files that are stored on your computer's hard drive when you browse the Internet and in particular on our site. A cookie is not used to collect your personal data without your knowledge, but to record information about the navigation of the site which can be read directly by Minidoc during your subsequent visits and searches on the site.

The cookies used by Minidoc are intended to enable or facilitate communication, to enable the provision of services requested by users, to recognize users when they revisit the site, to store the first referrers of traffic, to record connected sessions, to measure the impact of advertising campaigns and to enable Minidoc, internally, to carry out analyses of click and navigation rates in order to improve content and to monitor opening rates, click rates and the "bounce-back" rate at the individual email level.

By default, cookies are not installed automatically (except for cookies necessary for the operation of the Minidoc site and services), and your consent is requested prior to installation through a banner, in accordance with applicable regulations. You may implicitly give your consent by continuing your navigation on the site after being informed of the use of cookies.

You can choose to refuse acceptance of any or all cookies, but depending on which cookies you choose to refuse, your experience on the website may deteriorate.

Data retention period

Minidoc keeps the personal data it collects about you in databases, log files or other types of files for as long as you use our services, and in accordance with applicable regulations.

Minidoc makes no commitment to keep all your data indefinitely. You may access certain data for as long as you have an active account with us and for a period of time that varies according to the type of data concerned and the plan subscribed to, as well as according to the instructions of your employer, but in no case more than one year after the closure of your account. Data may be deleted at any time during the active use of your account in accordance with the provisions set out above and/or the Terms of Use. We may continue to use non-identifiable data that has been aggregated for analysis beyond this period.

Data storage and transfer location

The servers on which Minidoc processes and stores its databases are located exclusively in the European Union (Ireland). However, certain data may be transited and stored outside the European Union through the use of certain third party processors located in the United States. Any transfer to these third parties will be protected by appropriate frameworks such as Privacy Shield certification or a data transfer agreement based on European Commission clauses.


In providing its services, Minidoc attaches the utmost importance to the security and integrity of its customers' personal data.

Thus, and in accordance with the GDPR, Minidoc undertakes to take all necessary precautions to preserve the security of the data and, in particular, to protect it against accidental or unlawful destruction, accidental loss, corruption, dissemination or unauthorized access, as well as against any other form of unlawful processing or disclosure to unauthorized persons.

To this end, Minidoc implements security measures in accordance with industry standards to protect personal data against unauthorized disclosure.

In addition, in order to prevent unauthorized access and to ensure the accuracy and proper use of the data, Minidoc has implemented appropriate electronic, physical and managerial procedures to safeguard and preserve the data collected through its services.

Nevertheless, there is no absolute security against hacking or piracy. This is why, in the event of a breach of security affecting your rights, Minidoc undertakes to inform you without delay and to make every effort to take all measures in its power to neutralize the intrusion and minimize its impact.

Privacy Policy Changes

This Privacy Policy may be changed at any time, including as a result of changes to applicable laws and regulations, or if we make improvements, additions or modifications to our practices regarding your personal data. We will keep you informed of any significant changes in a timely manner.

If you have any questions about this Privacy Policy, please feel free to email us directly at: or contact us by mail at : 1 rue du Guesclin, 44000 Nantes, France.